Meeting Rooms in Oakham: A Comprehensive Guide

Oakham, the county town of Rutland, is an increasingly attractive location for businesses and professionals seeking a blend of historic charm and modern amenities. Whether you’re planning a client presentation, team brainstorming session, or a strategic meeting, Oakham offers a variety of meeting room options to suit different needs. This guide will help you navigate the available choices and find the perfect Meeting rooms Oakham for your requirements in this picturesque town.

1. Types of Meeting Rooms in Oakham

When searching for meeting rooms in Oakham, it’s important to consider the type of room that best fits your needs. Here are some common types:

• Boardrooms: Ideal for executive meetings and presentations, boardrooms typically feature a large table and high-quality AV equipment. They are designed for formal discussions and decision-making processes.
• Conference Rooms: Suitable for larger gatherings, these rooms can accommodate multiple attendees and are equipped with various audio-visual aids, such as projectors and microphones.
• Training Rooms: These spaces are set up for workshops, seminars, and training sessions. They usually have flexible seating arrangements and facilities for interactive activities.
• Small Meeting Rooms: Perfect for intimate meetings, these rooms are often used for one-on-one discussions or small group meetings. They are typically equipped with basic amenities like a whiteboard and internet access.
• Virtual Meeting Rooms: For businesses that need a professional setting for virtual meetings, some facilities offer rooms designed for video conferencing with high-speed internet and quality camera equipment.

2. Key Features to Consider

When selecting a meeting room, consider the following features to ensure it meets your requirements:

• Capacity: Determine the number of attendees to ensure the room can comfortably accommodate everyone. Oakham offers spaces ranging from small rooms for a few people to larger venues for significant groups.
• Technology and AV Equipment: Check for necessary technology such as projectors, screens, microphones, and video conferencing capabilities. High-speed internet and technical support can also be crucial.
• Furniture and Layout: Ensure the room has appropriate furniture for your meeting’s purpose. Flexible seating arrangements and conference tables can enhance the effectiveness of the session.
• Location: Choose a location that is easily accessible for all attendees. Proximity to transport links, parking facilities, and local amenities can be beneficial.
• Amenities: Look for additional amenities such as catering services, refreshments, and on-site support. Some venues offer breakout rooms, which can be useful for smaller group discussions.

3. Popular Venues for Meeting Rooms in Oakham

Oakham boasts several venues offering high-quality meeting room facilities. Here are some notable options:

• Barnsdale Lodge Hotel: Located on the outskirts of Oakham, Barnsdale Lodge Hotel provides a range of meeting and conference rooms. The venue offers modern amenities, including high-speed internet and audio-visual equipment, along with catering services. Its tranquil setting is ideal for focused meetings and training sessions.
• The Grainstore Brewery: For a unique and informal meeting environment, The Grainstore Brewery offers a function room with a relaxed atmosphere. While primarily a brewery, the venue provides a distinctive setting for gatherings and presentations. It includes essential amenities and a charming backdrop for creative meetings.
• Rutland Hall Hotel: Situated near Oakham, Rutland Hall Hotel offers a variety of meeting rooms with scenic views of Rutland Water. The hotel provides modern facilities, including AV equipment and catering services. Its location and amenities make it a popular choice for both corporate and private meetings.
• The Kings Arms Hotel: Located in the heart of Oakham, The Kings Arms Hotel offers a range of meeting and event spaces. With a focus on comfort and convenience, the hotel provides essential business facilities, including internet access and presentation equipment. Its central location makes it easily accessible for attendees.
• Oakham Enterprise Park: This business park provides flexible meeting room options suitable for various business needs. The facilities include high-speed internet, conference technology, and catering options. It’s an excellent choice for businesses looking for a modern and professional setting.

4. Booking and Pricing

When booking a meeting room in Oakham, it’s important to understand the pricing structure and booking process:

• Pricing: Meeting room rates can vary widely based on factors such as location, size, and the level of service provided. Some venues charge by the hour, while others offer daily rates. Be sure to inquire about any additional costs for amenities or equipment.
• Booking Process: Contact the venue directly or use their online booking system to reserve your meeting room. Early booking is recommended, especially for popular venues or peak times. Confirm all details, including the room setup, equipment needs, and any catering requirements.
• Cancellation Policies: Be aware of the venue’s cancellation policies in case your plans change. Understanding the terms and conditions can help avoid unexpected charges.

5. Advantages of Meeting Rooms in Oakham

Choosing a meeting room in Oakham offers several advantages:

• Charming Environment: Oakham’s historic and scenic backdrop provides a pleasant setting that can enhance the overall experience of your meeting.
• Accessibility: With good transport links and local amenities, Oakham is easily accessible for attendees traveling from nearby cities or towns.
• Variety of Options: The range of available meeting rooms ensures that you can find a space that fits your specific needs, from small intimate meetings to larger conferences.
• Quality Facilities: Many venues in Oakham offer high-quality facilities and services, including modern AV equipment, catering options, and professional support.

6. Final Tips for a Successful Meeting

To ensure your meeting in Oakham is successful, consider the following tips:

• Plan Ahead: Clearly define the objectives and agenda of your meeting. Prepare any materials or presentations in advance to ensure a smooth session.
• Communicate with the Venue: Discuss your requirements with the venue staff to ensure all your needs are met. Confirm details such as equipment setup, room layout, and catering.
• Arrive Early: Arrive early to set up the room, test equipment, and make any necessary adjustments. This will help avoid any last-minute issues and ensure a professional experience.
• Follow Up: After the meeting, follow up with attendees to gather feedback and address any outstanding issues. This can help improve future meetings and ensure that any action items are completed.

Conclusion

Oakham offers a variety of meeting room options that cater to different needs and preferences. Whether you’re looking for a formal boardroom, a casual meeting space, or a unique venue with a historic touch, Oakham has something to offer. By considering your specific requirements and exploring the available options, you can find a meeting room that enhances your business meetings and professional gatherings. With its blend of modern facilities and charming surroundings, Oakham is an excellent choice for hosting successful and memorable meetings.

So, whether it is a meeting for 2, a seminar for 45 people or a training day for twelve, The Hub and Spoke will ensure that your event exceeds your expectations.